Wednesday, 18 February 2015

Simplify and Clarify: Using Technology to Uncover Hidden Savings

Here is actually a simple query for each and every executive and company owner: What is your definition of technologies, as a subject, and as a sensible resource involving the way you run your organization? The answer to that query reveals a wealth of details, from the way a organization operates and manages the flow of details to how an organization collects and analyzes data, too as the investment priorities a business sets for itself.

My answer to the similar question, which can advantage executives in all manner of industries, is simple and frank: Technologies will have to never ever be an abstract, complex and costly concept - the province of a handful of specialists - since this topic is also important and as well beneficial to become purely academic.

Technologies will have to enlighten, unite and reveal, period. Those three items are direct, concrete and measurable. To that finish, they need to let executives to determine, in real-time, where and when staff make deliveries, meet with customers, and get and transport goods and services.

This proverbial “last mile” is, in truth, a route of lots of miles: For, technologies ought to, once more, enlighten (explaining how efficient or productive a strategy is), unite (generating a focused mission for everybody to fulfill) and reveal (displaying how a lot of staff are necessary for the day-to-day completion of precise tasks).

That brand of technology is neither costly nor hard to activate; it can be as uncomplicated as - it currently exists as an application for - the smartphones and tablets workers use continually. I problem this statement from my personal specialist knowledge, where I serve as the Vice President of Sales and Promoting, an innovative developer of solutions for the fuel delivery and HVAC service sector. Additional for the point, as that is exactly where the larger discussion about technology must begin, shows the routes, instances and numbers of deliveries, as well as the variables (including accidents, vehicle breakdowns and targeted traffic) accountable for any redundancies or inefficiencies.

Technologies within the Service of Operations

This emphasis on technology in the service of operations and savings is the most quantifiable way - for the duration of and immediately after a single workday - to calculate savings, due to the fact a manager can see and then measure regardless of whether he requires six drivers in place of ten, or 5 trucks or vans rather than seven. That savings can translate into numerous thousands of dollars, because a business no extended must insure, fuel and keep a fleet of vehicles. Nor does that company need to spend no less than $100,000 in salary, rewards, disability costs, workers’ compensation, and well being insurance and pension contributions. Now, let us broaden this principle as a metaphor for how businesses perceive and use technology as a communications resource.

Usually do not Isolate or Sequester the Persons Operating Your Technologies

When the above example teaches us anything, and it educates us about several points, there's a reminder in regards to the value of technology. That is to say, a organization will have to under no circumstances treat technology as an afterthought to its core company, as hardware to become stored within a makeshift information center or assigned (so as to be forgotten) to junior IT personnel. That method, that is, sadly, also frequent among a diverse array of business owners defeats the pretty purpose of technologies.

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Let us, thus, remind - and repeat, and repeat once additional - what technologies is not. It truly is not a collection of servers, multicolored wires, cables, monitors and printers - mere accessories to a company’s principal mission, which may well range from selling clothes or food to manufacturing industrial equipment or servicing coolant systems. Technology is often a sensible application; it shows and tells, supplying executives together with the relevant figures necessary to make the correct decisions.

But for technologies, how can a business enterprise owner know which staff would be the most productive or which delivery routes will be the most lucrative, or which purchases are superfluous or outdated? Without technology, how can a business communicate internally and broadcast a message externally, to its buyers, of unity and purpose? And lastly, how can an organization simplify invoicing, accelerate payments and enhance morale with out technology?

Embrace and Educate Your Workforce

Asking these inquiries is each a fiduciary duty - no executive must forsake important savings - along with a sign of smart leadership. The solution to make the answers rewarding starts by embracing technologies, in word and deed, complemented by educating staff concerning the positive aspects in the software or applications, which make them additional productive and eligible for increases in pay.

So, yes, technology is an ally and an asset. Small business owners need to embrace this truth, because it will guide them towards greater results, extra intelligence and considerably deserved reassurance. Technology is, indeed, a company’s most significant friend.

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